E-Invoicing for Business Customers
Modified on Fri, 9 Oct at 2:45 PM
E-Invoicing for Business Customers
Everything you need to know about the transition to electronic invoicing.
Overview
Due to legal requirements regarding electronic invoicing, business customers will receive their invoices electronically. This transition applies regardless of company size or industry and aims to support digitalization while simplifying invoicing processes.
What is an E-Invoice?
An e-invoice is an invoice in a structured electronic format that can be processed automatically by accounting and ERP systems.
Supported Formats
ZUGFeRD (Standard)
- PDF document with embedded XML data
- Human-readable (PDF)
- Machine-readable (XML)
- Standard format for business customers
XRechnung
- Pure XML format
- No PDF representation included
- Standard format for public sector organizations
- Available upon request
Key Dates
| Date | Description |
|---|---|
| 01 Jan 2025 | Companies must be able to receive e-invoices. |
| 31 Dec 2026 | End of the legal transition period. |
| 01 Jan 2027 | Invoices will be issued exclusively in electronic format. |
What Do Business Customers Need to Do?
- Provide a valid email address for invoice delivery.
- The email address will be verified for security reasons.
- Ensure that accounting software supports the required format.
Invoice Delivery
- Delivered as a ZUGFeRD invoice by default
- Sent to the registered email address
- Available through the Business Customer Portal
- One email address per contract
Frequently Asked Questions
No. From 01 January 2027 all invoices will be delivered electronically.
No. Only one email address can be assigned per contract.
Via the registered email address and the Customer Portal.
No. Only the invoice format and delivery method change.
Important Note
Companies should ensure that their internal processes and accounting systems can receive and process electronic invoices to avoid any disruption in invoice handling.
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