Inventory Management of Your Ingredients

What is an "Item with Ingredients"?

The "Item with Ingredients" feature allows you to break down the dishes you offer into their individual components. Mixed drinks or snacks that are made up of various individual components, such as long drinks or burgers, are ideal for being represented as an "Item with Ingredients".

This way, the individual ingredients can be inventoried and tracked independently of the sold end product.

Creating an "Ingredient"

With the "Item with Ingredients" feature, a new product type has been introduced: the so-called "Ingredient".

For example, if you create a 1.5l bottle of Coca-Cola as an "Ingredient", this bottle is not listed as a sales item, but serves solely as a component of your "Item with Ingredients", which could be a mixed drink that you offer for sale.

To create an "Ingredient", click on Products in the main menu of your dashboard.

Then navigate to Inventory Manager and click on the Ingredient tab.

Create the item with the appropriate name and assign it an item number.

Link the item to a VAT and revenue account and then click the Save button at the bottom right.

Creating an "Item with Ingredients"

To create a long drink, such as a Jack and Coke, as an "Item with Ingredients", you need to create an "Item with Ingredients" with the corresponding name and the associated revenue and VAT accounts. In the box below "Assemble Item", you create a list of the corresponding ingredients.

Coca-Cola 1.5l

Enter the quantity as 0.13, which is calculated as follows: If our bottle contains 1.5l of Coca-Cola, the value 0.13 represents approx. 200ml: 0.13 x 1.5 = 0.195.

Whiskey 1l

Enter the quantity as 0.03, which is calculated as follows: If our bottle of whiskey contains 1l, the value 0.03 stands for 30ml: 1.0 x 0.03 = 0.03. When we sell a Jack and Coke via the inventory management system IMS ("Inventory Management System"), the corresponding ingredients are deducted from the inventory accordingly.